In June and July MethodSpace will focus on research-oriented careers including career purpose and goals, skills, as well as expected and unexpected transitions.
Guest contributor Lydia Hooper offers MethodSpace readers professional skills-building posts. Use graphic recording to make meetings– and follow-up notes– more interesting.
Data visualization professionals often focus on numbers, helping to tell the story of what, when, where, and how much. But more often than not organizations first need to better understand the why and how (this is known as qualitative data).
Before there is a need to communicate key insights, there is always a need to communicate first about what insights will matter most to the people involved, and therefore what data to plan, collect, analyze, and present.
Graphic recording is a method for using visuals to support communication and understanding during real-time dialogue. Hand-drawn illustrations allow teams to simultaneously collect, analyze, and report qualitative data about people and groups.
There are several reasons why graphic recording is hands-down the best method for visualizing qualitative data:
- It’s an opportunity for thorough reporting. Graphic recording captures both broad themes and the actual language used.
- The method mirrors the content. By portraying social processes, the visual both reflects and highlights the interactions themselves.
- Relationships are kept central – and they are supported. Real-time graphic recording allows partners and stakeholders to better communicate and understand one another in the very moments when decision making is happening.
- It’s exploratory in nature. Qualitative data is inherently dynamic, not concrete, singular, or fixed. Graphic recording allows for multiple realities to be explored simultaneously, helping everyone better understand the complete, evolving context.
- It allows for remembering and reflecting over time. Groups of course change over time. Participants can revisit the visuals to not only recall what was discussed but to remember their personal experience was. They serve as a fun, ongoing feedback loop for continuous, thoughtful decision making.
When I first started helping organizations with communicating about data and complex topics, I quickly gathered that they needed more help with internal and partner communications to reach meaningful, shared understanding than they did with external and mass communications to persuade anyone else.
Unfortunately, too often these internal communications are overlooked, side-stepped, or rushed through. Social dynamics are complex and navigating them can be overwhelming. As with any good data visualization, graphic recording makes understanding this complexity easier and communicating about it transformational.
For example, during one meeting I graphically recorded, the two groups that had been convened had so little understanding of one another that they spent almost an entire hour debating about whether to proceed with the agenda for the meeting. By the end of the meeting, they could clearly see that the solutions to the questions and concerns that they had initially raised were easily found among one another.
The process of graphic recording can support internal dialogue as well as any communications that follow. Many times a graphic recording I created during a team’s process became a visual that they proudly shared with others as a representation of not only the “who” and “what” but the “why” and “how.”
Perhaps the best news of all is that graphic recording is a tool that doesn’t require extensive planning or even knowing software to begin using it. Like all data visualization, it does require a certain degree of visual clarity and, above all, the willingness to stay true to the data and to consciously engage in a thoughtful process in order to share it in a way that will be meaningful and effective.
Here’s some tips for getting started:
- Practice listening objectively. As always, content is king. To make sure you are capturing the most important ideas and themes, you need to both listen without judgement and allow time for thinking and synthesizing before making marks.
- Learn the basics. Whether you are using markers on paper or a stylus on a tablet, you’ll need to slowly master lettering, using bullets, lines, arrows, and boxes, and drawing people and faces. If you are, like most people, unfamiliar with and/or intimidated by drawing, start with the visual alphabet below.
- Build your vocabulary of visuals over time. Again, focus on developing this based upon key concepts rather than exciting icons or complex metaphors. For example, when people are describing emotions I often use hearts and when they are talking about ideas or “aha”s I often use lightbulbs.
- Mind the big picture. Draw connections between ideas, use size to emphasize ideas or themes, and consider layout ahead of time (many folks start using graphic recording by using pre-existing, pre-drawn templates).
- Practice, practice, practice. Only real-time practice will flex the muscles you need to write and draw faster, capture content more accurately, and become more helpful to the folks in the room. The easiest way to start may be to capture one-person talks or podcasts in a private notebook (also known as sketchnoting) and then work your way up to capturing discussions publicly. I offer workshops so you can get your feet wet among other beginners.
About Lydia Hooper
Lydia is a regular guest contributor to MethodSpace. See:
- Do’s and Don’ts for Using Visuals During Virtual Meetings
- Using Visuals to Present and Explain Qualitative Data
- Using Visuals to Present and Explain Qualitative Data
- Share Research Visually
- Using Visuals to Support Your Writing Process
More posts from Lydia’s blog:
- Dos and don’ts for using visuals during group meetings
- The risks of poor communication in collaboratives
- Why communication planning is different for networks: How your network can re-learn communication to make it successful
- Using storytelling to advance your organization’s mission
For the past decade, Lydia has been working at the crossroads of science, education, and design in a dogged pursuit to discover how we can best come together to create the change we collectively need. She is committed to supporting creatives, visionaries, innovators, change agents, and civic leaders in being brilliantly creative and beautifully collaborative by sharing knowledge and practical tools. You can easily become one of her beloved patrons on Patreon and get access to hundreds of articles, visuals, interviews, worksheets and more about topics such as psychology, storytelling, and facilitation. Just visit patreon.com/lydiahooper and choose the membership tier that works best for you (starts at $2 a month). You can follow her on Medium and join her FREE virtual Work That Reconnects workshop.